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Voucher Examiner

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American Embassy
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Job Title : : Voucher Examiner
Job Reference : : FSN-0420/07
Location : : Gaborone, South-East District, Botswana
Salary : : P169,593 p.a.
Posted on : : Mon Sep 10, 2018
Apply before : : Tue Sep 25, 2018
Job Type : : Temporary
Experience required : : 3 years
Job category: : Accounting/Finance/Banking
 Job Description

Duties: Under the direction of the Supervisory Voucher Examiner, the Voucher Examiner examines regular to complex vouchers for all Agencies at Post on an annual basis; responsible for the preparation of reconciliations of Vendor Account statement as well as regular Voucher Examiner responsibilities such as voucher payments and Vendor communication and submission of proof of payments;  ensures the processing of the vouchers is in accordance with Federal Appropriation Law, Department of State and Serviced Agency Regulations, Post Policy and African Bureau Directives;  serves as Alternate VAT Voucher Examiner, Alternate Travel Voucher Examiner, Alternate Cashier and Alternate Accounts Receivable Voucher Examiner in their absence.

Qualifications and Evaluations 

 Education:  Two years of post-secondary education with Accounting, Finance, and or Business is required.


EXPERIENCE:  Three years of accounting, finance or business experience is required.

JOB KNOWLEDGE:  Must be able to understand USG financial and travel regulations, fundamentals of appropriations law, Department of State and Serviced agency regulations and post policies; various appropriations, allotment, function, object and projects codes; procurement process of goods and services as it relates to funding and payment disbursements.    


LANGUAGE:  Level IV (Fluent) speaking/reading/writing of English is required.

SKILLS AND ABILITIES:  Must be able to read and comprehend Federal Appropriation Law, Travel Regulations and formulate travel related questions and provide explanations to customers. Must have a high sense of customer service awareness and apply it on a regular basis.  Proficiency in programs such as Microsoft Office Excel, Word, and Outlook and ability to research regulations and to obtain information, download and upload data as required. Examine vouchers and ensure their conformity with Contracts, Purchase Orders, Lease Agreements, Awards, Grants, Authorized personnel entitlements and other legitimate claims.

 Qualifications:  Local prescriptive privileges must be acquired.  All applicants under consideration will be required to pass medical and security certifications.    

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  

 Other information: 

 HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application.  Failure to do so may result in a determination that the applicant is not eligible for a hiring preference. 


(1)       Appointment Eligible Family Member (AEFM) / U.S. Citizen EFM (USEFM) who is a preference-eligible U.S. Veteran*

(2)       AEFM / USEFM 

(3)       Foreign Service (FS) on Leave With Out Pay (LWOP) and Civil Service (CS) with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the U.S. armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.  The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.  

** This level of preference applies to all Foreign Service employees on LWOP and CS with 

re-employment rights back to their agency or bureau. 

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link:  


 How to Apply:  The HR Office uses http://talentwiz.net, to advertise its positions.  This site has a list of U.S. Embassy’s vacant positions and instructions to log on and apply.  Candidates interested in applying for these positions must apply via the http://talentwiz.netsite and follow the application instructions to submit an application.

Required Documents:  Please provide the required documentation listed below with the application:

  •   DS-174

  •  Diploma in Accounting and Finance

  •  Accounting and Financial transcripts

  •  SF-50 (if applicable)

  •  DD-214 and supporting documentation (if applicable) 

 Who May Apply:  Current employees of the Mission, U.S. Citizen Eligible Family Members (USEFMs), Eligible Family Members (EFMs), and  Members of Household (MOH) – ALL Agencies

 What to Expect Next:  Applicants who are invited to take a language or skills test (if applicable), or who are selected for an interview will be contacted via email.  For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the HR Office.

Thank you for your application and your interest in working at the U.S. Mission in Gaborone, Botswana.

Apply before : Tue Sep 25, 2018
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